Free Email Templates

Payment Reminder Email Templates

Q: How do I avoid sounding aggressive in payment reminder emails?

Assume positive intent. Phrases like 'just checking in' and 'please let me know if there are any issues' maintain professionalism while still requesting action.

Q: What if the client still doesn't pay?

After 30+ days, you may need to pause future work, involve collections, or consider the invoice uncollectible. Document all communication.

Professional email templates for invoice payment reminders. Copy, customize, and send—or automate the whole process with Nythor.

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Nythor Action Inbox showing payment reminders with Send Reminder and Log Payment buttons for overdue and due soon invoices

Automate payment reminders with Nythor's Action Inbox

Pre-Due Reminder (3 Days Before)

A friendly heads-up before the due date.

Friendly Reminder

Send 3 days before due date

Pre-Due

Subject: Friendly reminder: Invoice #{InvoiceNumber} due in 3 days

Hi {ClientName}, Just a quick reminder that invoice #{InvoiceNumber} for ${Amount} is due on {DueDate}. If you've already scheduled payment, please disregard this message. Otherwise, I'm happy to resend the invoice if you need it. Thank you for your business! Best, {YourName}

Due Day Reminder

A polite nudge on the day payment is due.

Payment Due Today

Send on the due date

Due Day

Subject: Invoice #{InvoiceNumber} is due today

Hi {ClientName}, This is a reminder that invoice #{InvoiceNumber} for ${Amount} is due today ({DueDate}). Please let me know if you have any questions about the invoice or need any additional information to process payment. Thank you! Best, {YourName}

Overdue Reminders

Professional follow-ups when payment is late.

First Overdue Notice (3 Days Late)

Send 3 days after due date

3 Days Overdue

Subject: Following up: Invoice #{InvoiceNumber} is 3 days overdue

Hi {ClientName}, I wanted to follow up on invoice #{InvoiceNumber} for ${Amount}, which was due on {DueDate} and is now 3 days past due. Could you please confirm when I can expect payment? If there are any issues with the invoice, I'm happy to discuss. Thank you, {YourName}

Second Overdue Notice (7 Days Late)

Send 7 days after due date

7 Days Overdue

Subject: Payment reminder: Invoice #{InvoiceNumber} is 7 days overdue

Hi {ClientName}, This is a follow-up regarding invoice #{InvoiceNumber} for ${Amount}, which is now 7 days past the due date of {DueDate}. I'd appreciate an update on the payment status. Please let me know if there's anything I can help with to resolve this. Thank you, {YourName}

Final Notice (14 Days Late)

Send 14 days after due date

14 Days Overdue

Subject: Final notice: Invoice #{InvoiceNumber} payment required

Hi {ClientName}, This is a final reminder regarding invoice #{InvoiceNumber} for ${Amount}, which is now 14 days overdue. Please advise on the next steps or expected payment date so we can close this out. I'd like to resolve this matter promptly. Thank you for your attention to this. Best regards, {YourName}

Tips for Effective Payment Reminders

📅

Be Consistent

Use a regular cadence (3 days before, due day, 3/7/14 days after) for predictable follow-up.

🤝

Stay Professional

Keep tone polite but firm. Assume good intent—most late payments are oversights, not avoidance.

📝

Include Details

Always include invoice number, amount, and due date so clients can quickly reference the invoice.

Payment Reminder FAQs

When should I send payment reminders?

A proven cadence is: 3 days before due date (friendly), on the due date, then 3, 7, and 14 days after if still unpaid. Nythor automates this entire schedule.

How do I avoid sounding aggressive?

Assume positive intent. Phrases like "just checking in" and "please let me know if there are any issues" maintain professionalism while still requesting action.

What if the client still doesn't pay?

After 30+ days, you may need to pause future work, involve a collections service, or consider the invoice uncollectible. Document all communication.

Can I automate these reminders?

Yes! Nythor sends automatic payment reminders on your schedule—pre-due, due day, and overdue—without you lifting a finger.

Stop Sending Manual Reminders

Let Nythor handle payment follow-ups automatically while you focus on your work.

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